Party & Charter Bus Prices: How to Calculate Your Mesa Bus Rental Costs

Party bus and charter bus rental costs in Mesa, Arizona can fluctuate significantly based on your specific travel needs and preferences. The size of the vehicle, desired amenities, trip distance, duration, and time of year all play crucial roles in determining the final price. Our user-friendly online booking tool and knowledgeable reservation agents are available 24/7 to provide instant, accurate quotes tailored to your requirements. We understand that every client’s circumstances are unique, so we strive to offer personalized solutions that maximize value while respecting your budget. Call 623-633-7401 now to get a free quote and explore how we can make your transportation experience seamless and enjoyable!

Instant Prices via Text & Email Available - Click Here

Call us at 623-633-7401

Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Bus Rental Prices: How to Calculate Your Rental Costs

Determining the rental price for a charter bus or party bus in Mesa, Arizona depends on several factors. We will break down each of these factors in detail below so you can understand how bus rental pricing is calculated. Contact us for a personalized quote once you have reviewed the key considerations that influence the cost.

Trip Mileage and Hours

For local trips in Mesa, charter bus rental costs are calculated hourly with a 5-hour minimum. So if you’re attending a wedding at the Mesa Arts Center then hosting an after-party in downtown Tempe, you’ll pay by the hour. Multi-day events like sports tournaments at facilities like Sloan Park or the Phoenix Rising complex are charged daily rates. Longer road trips, like traveling to San Diego for a weekend getaway, are billed by total mileage. The rental specialists will provide detailed pricing based on your unique travel plans.

When You Take Your Trip

Party bus season kicks into high gear in the spring and early summer months, with prom and graduation celebrations fueling demand from late April through June. Summers also mean more weddings, bachelor/bachelorette parties, and music festivals, keeping rates fairly elevated until early fall. However, you’ll likely find the lowest rates from November through February when demand is lowest. Sporting events and holidays like Spring Break can also drive up prices, so plan ahead if your trip coincides with major local happenings!

Where Your Trip Begins and Ends

Your starting city and drop-off location play a pivotal role in determining the cost of your charter bus rental. Demand varies considerably across Arizona, with buses being more readily available in larger metropolitan areas like Phoenix, Tucson, Mesa, Chandler, and Gilbert. However, we maintain a vast fleet that can accommodate groups in even the smallest towns statewide. If your trip originates or concludes in a remote location, you may incur additional charges for “deadhead” miles – the distance our bus must travel while empty to reach your pickup or drop-off point. For example, a charter bus departing from downtown Phoenix to Yuma (175 miles) would accrue deadhead fees for the return trip back to Phoenix, increasing your overall costs. By providing precise pickup and drop-off addresses, our team can calculate these potential deadhead expenses and quote you an accurate, all-inclusive price for your entire journey.

Group Size and Bus Type

The type of bus you select significantly impacts the price of your rental. Charter buses, minibuses, party buses, and entertainer coaches all vary in size and amenities, affecting the cost. Larger charter buses can transport 56 passengers, while compact minibuses typically hold 25–35 people. If you need space for fewer guests, a minibus offers a more economical option. Party buses and entertainer coaches prioritize luxury over capacity, with upgraded sound systems, deluxe lighting, flat-screen TVs, and more lavish amenities that increase the rate. To ensure you find the perfect vehicle for your needs and budget, it’s best to consult with one of our reservation specialists.

How to Keep Costs Down

Avoid renting buses in Mesa during the busy season of April to June when prices tend to spike due to increased demand for events like high school and college graduations. Opt for the off-season months of December through February for lower rates. Be mindful of toll roads when traveling to destinations like downtown Phoenix, as you may incur additional charges. Stadium parking at venues like Chase Field or the Footprint Center can add extra costs, so inquire about parking fees upfront. Consider more budget-friendly options like minibuses for smaller groups to reduce the overall rental price per person.

Get You Quote in Just Seconds

Wondering how much it will cost to charter the perfect bus for your next big event — you can easily get an instant online quote with just a few clicks! Simply pull up our online quote tool or give our rental experts a call at 623-633-7401, and we’ll have an accurate price estimate ready for you in no time. No need to wait around or jump through hoops — our user-friendly system makes it a breeze to secure transparent pricing upfront for a bus rental that meets all your group’s needs!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A local elementary school in Mesa, Arizona requested a charter bus rental for their annual 5th grade field trip to the Arizona Science Center in Phoenix. With nearly 60 students and 10 teachers attending, the school required a full-size charter bus that could seat at least 70 passengers. Since the roundtrip journey from Mesa to Phoenix is approximately 60 miles, the rental cost was calculated based on mileage. Additionally, charges for the team’s hotel stay and parking at the science center were incorporated into the total price. To keep costs reasonable, the school booked their trip several months in advance during the off-peak season.

Example #2:

A large manufacturing company in Mesa, Arizona requested transportation services for their next corporate conference. They needed group shuttle services to transport employees from nearby hotels to the event venue for the three-day conference. Given the size of their group, a fleet of three full-size charter buses was required, each with capacity for 56 passengers. The total cost for the three-day shuttle service was $7,500, with a 20% deposit due upfront. This price included the convenience of having professional team navigate the routes between hotels and venues, as well as comfortable amenities like onboard restrooms and air conditioning during hot Arizona days.

Example #3:

A high school baseball team in Mesa, Arizona booked a charter bus rental through our company for their big playoff game in Tucson. With 20 players, 3 coaches, and lots of baseball equipment to transport, the team needed a full-size charter bus with ample storage space. Our reservation specialist recommended a 56-passenger bus to comfortably accommodate the entire group and all their gear. Since the round-trip journey from Mesa to Tucson spans over 200 miles, we charged the team a rate of $1,200 for the day rental, plus a 20% gratuity for the team. The team also had to cover any tolls, parking fees, and the team’s hotel for the overnight stay.

Example #4:

A local high school in Mesa, Arizona recently needed a charter bus rental for their senior class trip to the Museum of the West. The museum, located in Scottsdale, offered a special educational program for the students to learn about life in the Old West. With 52 students and 4 chaperones attending, the school booked a full-size charter bus with 56 seats to accommodate everyone comfortably. The trip included transportation from the high school to the museum and back, a total distance of around 40 miles. Since this was a single-day trip within the Phoenix metro area, the bus company charged an hourly rate with a minimum of 5 hours. Based on typical pricing for day trips in the region, the cost was likely around $600-$800 for a few hours of charter bus service. This covered the team’s time, vehicle operating costs, and a modest gratuity for excellent service!

Example #5:

A Mesa, Arizona bride planned an unforgettable wedding day with the help of a charter bus rental for her bridal party’s transportation. The bachelorette party kicked off the celebrations with a charter bus rental to shuttle the group from their hotel to the popular BarWalk in Old Town Scottsdale. On the big day, the bride requested a shuttle rental to transport her bridesmaids to the wedding venue in Chandler, Arizona. After the ceremony and reception concluded, the newlyweds and their wedding party hopped back aboard the shuttle for a comfortable ride back to their hotel in downtown Mesa. With travel time to multiple locations across the Phoenix metro area over the course of two days, the charter bus rental cost for this wedding celebration totaled around $1,500.